Schedules and defining your availability

Ensure you only get booked when you want with schedules

Specify your schedule so you don't have to set preferences for when you’re available every time you need to host an event. You can specify your schedule to indicate specific days and hours when you’re available weekly or for individual dates.

Apply your schedule to your new or existing event types so you can update your schedule for all your one-on-one and group events all at once, in one place.

Set up multiple schedules for specific needs

If you want to set up a different schedule for various events or people, create multiple schedules with varying hours for different event types. This is especially useful when you:

  • work more than one job with unique schedules and use Calendly for both.

  • want to limit your availability for specific events.

  • want to offer more extensive availability for specific events.

When you use multiple schedules, define a default schedule with your regular working hours. Calendly will apply your default schedule to any new events unless you specify otherwise. When your availability changes, update your default schedule or use another schedule instead.

Define custom schedules for specific event types

If you want to offer unique hours for a particular kind of event, override any of your preferences for a particular event type with a custom schedule. When your hours change, just update your custom schedules accordingly or save your custom hours as a new schedule.

Even more ways to get booked exactly your way

You can also specify:

  • the time zone to use on your event scheduling page

  • the number of time slots and start times to offer invitees

  • how far in advance of an event that invitees can book

  • the maximum events that can be scheduled daily

  • if you want to hide an event from your scheduling site

Tips for fine-tuning your availability